(Ping! Zine Issue 62) – For most businesses, technology is an integral part of their operations and it seems impossible to get anything done without using a computer, phone or the Internet.
However businesses always have familiar worries about data security and about loss of data due to power cuts or documents being accidentally deleted.
For SMEs, cloud services are a huge asset and can make a huge difference to the way in which IT services are managed and how operations are carried out. They also make business possible on-the-go, a massive boon for small businesses with few employees, many of whom may often be out of the office, either travelling or in meetings.
There are a huge number of services that can help companies manage their IT processes, from streamlining their accounting to enabling access to documents whilst on the go. Here are just some of the ways in which cloud services and apps are helping businesses:
Document access anytime, anywhere
Cloud based services enable immediate access to documents and information anytime, from anywhere in the world, from any device that can access the internet. There are many document sharing apps available, such as Dropbox or Google Drive which are great for sharing files.
For many businesses, communication is key to client and employee relations and that means that cloud services, such as Skype, have become invaluable. These types of services enable business discussions and meetings to happen no matter where the attendees are, speeding up business processes and saving time and money.
Cloud fax services are another great service at an SMEs disposal and they have made regular fax machines effectively obsolete, as businesses can now send and receive their faxes via a computer. Using an online service that is accessible anywhere there is an internet connection, SMEs can save valuable time and money. Some available cloud-based fax solutions such as Sfax are super-secure, so you can be sure sensitive documents and information will be sent and received safely.
The importance of keeping a business’s data safe is vital to its survival. Even with large hard drives, the risk of corruption or hardware failure is still present and therefore many companies are subsequently turning to the cloud to store their data.
Using a cloud-based services stops the need for expensive servers, which inherently saves companies space and money.
The cloud has made saving space and managing documents easy thanks to online document storage services. Document depositories are now available to store your scanned and digitized documents, they are usually charged at a monthly fee based on how much space your require. These are then accessible through search functions and are available anywhere via an internet connection. The availability of cloud services on many devices from smartphones to laptops makes them perfect for SMEs.
Accounting is another process that can be done effectively via the cloud. Online accounting services make organization, time-saving and complex calculations a lot simpler and the software allows for high speed invoicing, convenient storing of details and easy tracking of expenses and profit. Accessible from anywhere in the world, they are ideal for SMEs.
It’s clear to see that cloud services offer businesses a wealth of benefits and can be particularly useful for SMEs. It is fast becoming the norm for thousands of businesses across the world, enabling them to be more agile, flexible and ultimately more productive while at the same time reducing costs.
Written by Mari Westberry, Senior Sales Consultant, SecureCare Technologies, Inc. SecureCare securely digitizes, processes and stores sensitive information. Today it provides a ‘super secure’ cloud faxing service named Sfax and Scrypt is a cloud-based document storage solution.